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BARRACUDA EMAIL ARCHIVER ARCHIVE
You can automatically import historical email data to the archive, along with instant-message and other non-email data (appointments, contacts, tasks, notes), to provide a comprehensive archive of all data. These immutable copies are stored securely in a tamper-proof repository for as long as needed, without risk of corruption or deletion.
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They are notoriously unreliable, as they are not designed to hold large amounts of email data, and 10 to 15 percent of an IT department’s daily helpdesk calls can be taken up with looking after these files.They can be password-protected, but in practice this provides ineffective protection. They are a security risk, as they can easily be disconnected from Outlook and copied or moved to another Outlook client.However, the use of PST files is no longer recommended: It generates PST files to store email locally for each user. The AutoArchive function in Outlook allows users to bypass the mailbox quota limits, and was turned on by default in Outlook 20. Backup solutions typically do not provide direct access for end users to search and retrieve historical data, or allow them to restore individual items without involving IT.įor these reasons we recommend the use of a dedicated archiving solution to ensure effective data protection and preservation.The point‑in‑time revisions stored by backup solutions contain multiple versions of data items, which must be reconciled to produce a single set of accurate and verifiable results for e-discovery.Backups do not provide full‑text and multi‑level search, tagging, and export capabilities, which are may be critical for compliance with e-discovery requests.Retention policies within backups do not provide the granular level of control over data retention needed to meet more complex compliance requirements.
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Backups capture data at specific points in time, so cannot ensure a 100-percent complete and accurate record of all data.There are significant limitations and deficiencies with this approach which make it inadvisable.